What Is HR Software?
In order to manage and optimize the daily human resource tasks that the human resource team is responsible for, and HR Software is necessary for an organization. It helps the HR managers and their team to manage their time and the resources they have and be more productive which will lead to profits for the organization.
HR solutions have come a long way since the introduction of computers in an organization to manage the workforce. The first HR solution was introduced in the 1970s. With time, by 1980s these solutions became available to more enterprises and with the introduction of web-based systems in 1990s made these solutions more common to organizations.
Now if you check anywhere, most of the organisation have adopted into using cloud-based software that can be integrated with other management programs used in an organisation. These solutions also come with high customizability to each organization’s needs, their budget and the goals they have. This would mean that regardless of the size of your organization, these HR solutions can benefit any type of organization.
What can HR Software do?
With the help of an HR software, an organization’s human resources department will be able to automate tasks that were done manually, keeping the information of employees organized and create reports based on the data that the software can collect. And the best thing about such software is, everything is done electronically. Hence the organisation can go completely paperless.
The software can also help the human resource team by tracking employee data, attendance and managing their performance. Let’s have a look at some essential functions an HR software can do:
· Helps store & organize employee data
· Track approval
· Tracks attendance of employees
· Helps track the training of employee for their development
· Track and report satisfaction of employees
· Manage the performance of employees and track individual team goals
· Manage employee benefits
· Automatic handling the process from recruitment to onboarding &
· Integrate with other applications used in the organization
· Monitor and control data changes with the help of an audit trail
· Generate reports based on the insights in the software.
All of the above-mentioned actions can be done with different HR software, which can either be purchased as a complete package or separately from a vendor.
What Benefits Do You Get with an HR Software?
Though there are numerous benefits of an HR software for an organization, one that outranks all others is its ability to reduce the time required to do the repetitive tasks that would have taken a long time for the HR team to finish. This time can instead be spent on strategizing on things that can help the human resource teamwork on responsibilities and programs that can result in the betterment of the organisation.
That is just one of the benefits that you get with an HR solution. Let’s have a look at some other major benefits:
· Reduces the number of errors that can occur with manual work
· Organize the documents and data of employee better
· Helps to streamline the process
· Provides continuous employee feedback
· Provide analytics of all the data
· Improved succession planning
· Compliance with every federal regulation
How to Find the Best HR Software?
Based on the needs and goals of an organization, a best HR solution can be found, since every goal has its very own unique software solution.
Different Types of Human Resource Software
Human Resources Information Systems (HRIS):
In order to manage different HR functions like recruitment, applicant tracking, storing the data of employees, manage payrolls and employee benefits etc., a human resources information system also known as HRIS is required. This HRIS can also be a standalone software that can be designed to integrate with other software used by an organisation or it can act as a database as a complete HR Software System.
Applicant Tracking System:
This is one of the most important modules for HR software, that deals with hiring potential employees into the organisation. It can handle tasks like job postings indifferent boards, store the data of the applicant, screen their applications and much more.
This module deals with streamlining the process of introducing the newly recruited employees into the company. This includes training the employees, getting their digital signatures etc. that’ll help the human resource management team carry out smooth onboard experience for employees.
This module lets the HR team manage and assess employee performance. It helps the HR team set goals while tracking improvements.
This module lets the human resource team manage the engagement of every employee or teams in the organisation. This is carried out by getting continuous feedback, coaching the employees and getting the analytics.